Honorary Secretary of the Trustee Board

CPRE London


Volunteer • Part Time


Sectors: environmental policy & campaigning, sustainability

Closing date: Monday, 7th January 2019  

CPRE London is actively seeking an enthusiastic supporter of green spaces in London to join our Trustee Board and organisation to build upon our success as a respected organisation in the planning and development of London. CPRE London is specifically seeking an Honorary Secretary who can ensure that the charity fulfils its constitutional requirements and undertake the usual secretarial functions in relation to its meetings. This is an excellent opportunity to play a senior role in a respected environmental organisation, applying your skills and experience to make a real difference in improving London’s built environment and enhancing London’s green spaces.

Honorary Secretary of the Trustee Board Position

The Honorary Secretary position of the CPRE London branch Trustee Board is responsible for the governance of the charity by ensuring compliance with relevant legislation and meeting the requirements of the Charity Commission. The Honorary Secretary undertakes the usual secretarial functions in relation to its meetings. In addition, we would expect the post holder to work with the other officers, general Trustees, and staff to develop organisational strategies and provide general advice as needed.

The current Honorary Secretary is stepping down in May 2019. Ahead of this, we are seeking to find a candidate whom we can propose for election to Honorary Secretary at the next AGM (May, 2019). This process will allow the candidate to have time to understand the workings of the charity and ensure a robust handover process prior to the May 2019 AGM.

We are looking for someone with the right mix of legal/organisational/communication skills to fulfil this position. This role is for a candidate who is interested in a range of issues around the natural environment and wants to be part of an organisation that campaigns for the sustainable use of land and other natural resources to protect and enhance the environment and quality of life in London. Knowledge of or familiarity with London’s planning process would be helpful.

Overall Responsibilities

  • Providing guidance and ensuring CPRE London’s compliance with meeting requirements of the Charity Commission
  • Undertaking the usual Board secretarial functions and management oversight of the AGM process
  • Working with the Chair and other Trustees as needed

Specific Role Responsibilities

The successful candidate will work with the Chair, staff and other trustees to ensure that the charity is compliant with Charity Commission standards, and that it is undertaking projects and risks in a considered manner.

  • Ensuring CPRE London fulfils its charitable objectives and acts in accordance with the Charity Commission’s good governance guidelines
  • Overseeing the administration of the Annual General Meeting, ensuring procedures are followed and appropriate documents are circulated prior to the meeting
  • Ensuring meetings are effectively organised and minuted: liaising with the Chair to plan meetings; receiving agenda items from Board members; circulating agendas and reports; taking minutes; circulating approved minutes
  • Provide preparation for other meetings as required
  • Being the guardian of the Branch Constitution and responsible for any changes thereof
  • Upholding legal requirements, e.g.: checking quorum is present at meeting, and ensuring elections are in line with stipulated procedures
  • Working with the Chair, Honorary Treasurer and Director to prepare the Annual Report for the AGM and the Charities Commission submission
  • Advising on good practice, statutory procedures, and charity governance as required
  • Representing the Branch at public meetings, in meetings with local politicians, government officers, and other stakeholders as necessary
  • Sitting on a sub-committee if required
  • Contributing to the overall strategic direction of the charity.

Person Specification

  • General legal/governance expertise desirable
  • Knowledge of or willingness to become familiar with the requirements of the Charity Commission
  • Excellent organisational and administration skills
  • Experience or understanding the responsibilities of charity trustees
  • Excellent written and verbal communication skills
  • Ability to work as a team member
  • Competence with IT including word processing, email and internet
  • Proven strategic thinking ability combined with the ability to process detail and get to the heart of an issue
  • A willingness to demonstrate commitment to CPRE London, including its vision and mission, and an awareness of (or willingness to learn about) the issues concerned with safe guarding green spaces in London
  • Previous NGO experience or private sector experience a plus, but not necessary.

This is a voluntary role.

Time Commitment

In addition to the four quarterly Board meetings and AGM described in the next section, the role of Honorary Secretary is estimated to take up to 1 day per month. This will either take place at the CPRE London office or remotely.

How to apply. 

Applications should be made by submitting a letter explaining in no more than two sides of A4 how you believe you could benefit CPRE London as a Trustee in the Honorary Secretary position. In addition, please include a CV. Applications should be emailed to cho@onstwedder.net . Please address to Carol Hamcke-Onstwedder, CPRE London Vice Chair.

Closing Date for Applications: Monday, January 7, 2019
Interviews: Commencing week of January 15, 2019
Final Decision: End of January

Please mention environmentjob.co.uk when responding to this ad.