Executive Assistant

John Ellerman Foundation

London / flexible
£34,000 pa (plus generous benefits)

Paid • Full Time • Permanent


Sectors: conservation & wildlife

Closing date: Thursday, 8th September 2022  

John Ellerman Foundation is an independent, endowed grantmaker and our organisational aim is to advance the wellbeing of people, society and the natural world. The main ways in which we achieve this are by:

  1. Awarding grants of circa £5.8m to charities for work which has national significance in the arts, environment and social action, and
  2. Investing and managing our funds in such a way that balances the desire to maintain grantmaking capacity, operate in the long-term and seeking to ensure that our investments are not poorly aligned to our aim and values.

We are looking for a new Executive Assistant to oversee and support the administration and governance functions of the organisation, including by providing executive support to the Director and support to the Finance and Operations Manager with the day-to-day running of the office.

In this role you will work closely with the Director, as well as the wider team and our Board, and you will be a regular point of contact with visitors to the office and people in touch with the Director about meetings and events. You will also support our governance processes, including leading on the collation and distribution of papers for the Board and two of our sub-committees, and compiling the minutes and matters arising from these meetings. You will also be required to support with the smooth running of events that we hold from time to time.

This is an exciting time to join us. 2022 is the first year of our new organisational strategy for 2022-25. Our strategy calls on us to deliver our work with 100% of our assets – namely our grantmaking, our investing, our values and our organisational competencies, capabilities and assets.

We are looking for someone who has strong and relevant experience of working in administrative roles in small but ambitious organisations like ours, and has an interest in the work that we do. For this role you need to be organised, with great written and verbal communication skills, and able to manage a varied workload with a range of deadlines. You will be flexible and proactive in your ways of working and a strong team player.

You do not need a degree for this role, but we would like to see demonstrable experience of the requirements we have set out in the job description and person specification.

We value diversity, equity and inclusion (DEI) within our staff team and welcome applications from everyone. You can find out more about our approach to DEI in our DEI Policy available on our website here. If you have any access requirements that need to be considered in order to support your application to us, then please contact our Director, Sufina Ahmad MBE on [email protected] to discuss these further.

If you have any questions about the role, then please get in touch with our Director on [email protected]. You can also look at our website for more information about our work: https://ellerman.org.uk

To apply for this role, we ask that you submit your CV and a supporting statement of no more than two pages to [email protected] by 8th September. Interviews will take place on 16th September.

If you would like to submit an application as a job share, then we ask that you and the person you intend to share the role with submit your CVs and your separate supporting statements in one email to the recruitment inbox.

Find out more & apply