Executive Assistant


Bristol with hybrid working
£22,949 pa pro rata

Paid • Part Time • Permanent


Sectors: sustainable transport

Closing date: Wednesday, 18th May 2022   1 day left

Executive Assistant

People & Organisational Development
£22,949 pro rata, per annum
(Ref: SUS3678)
26 hours per week
Base: Hybrid - Bristol

About the role

This role is a great opportunity for a highly organised and resilient individual to progress their administration career. As the Executive Assistant (EA) to support our Executive Director (ED) for People & Organisational Development, you will report to our Bristol Hub Manager, and be part of the Hub team, on occasion providing holiday cover there.

This is a part time role, due to the working pattern of our ED, Tuesday – Thursday must be covered, but we are flexible on hours worked.

As the EA to the Exec Director, you will support the day-to-day activities of the Executive Director, People & OD, Tuesday – Thursday each week; providing proactive Executive Assistant support, ensuring the Executive Director is well-informed and time is given to priority activities (including diary management, management of email and other correspondence, organisation and administration of the ED's travel and expenses).

You will work with the Executive Director and the senior People & OD team to ensure the effective operation of team working and delivery of priorities; undertaking projects as part of the People and OD business plan.

We offer hybrid working at Sustrans with the flexibility to work from home and our Bristol hub at least 1 day per week. Candidates should be based within commutable distance to our hub base in Bristol.

About you

With a calm and professional manner, you will be an exceptionally organised individual. You will use these skills to actively apportion time and resources to priority activities and relationships for the ED; drawing from your previous experience in supporting high-level decision making groups ideally with in an HR or People oriented setting.

You must be a clear and effective communicator, able to efficiently disseminate communications at all levels.

A high level of attention to detail is required allowing you to take minutes effectively and handle complex business information (e.g. Management/Board papers, KPIs). You will be able to write reports and be competent in the use of spreadsheets, smartsheets and similar information management software, and full support and training in our systems will be provided.

We aim to be a truly inclusive employer and welcome applications from people from all parts of the community, in particular from under-represented groups.

Sustrans has a long-term commitment to being a charity for everyone - reducing inequality, valuing diversity, enabling inclusion and ensuring all people are treated with dignity & respect.

What we offer

In return we can offer ongoing working from home (or a nearby Sustrans office when it’s safe to do so) and a truly flexible, supportive and rewarding working environment.


  • 26 days’ leave per annum plus bank holidays for full-time working
  • Ability to buy an extra week of annual leave (pro-rata for part-time staff)
  • Staff volunteer days
  • 24/7 free, impartial and confidential support service
  • We are members of the Green Commute Initiative and Cycle Scheme who both offer cycle to work schemes


  • Group Personal Pension scheme with a 4% or 5% of basic salary contribution being matched by Sustrans
  • Bike, computer and season ticket loans
  • Discount benefits

Family Friendly

  • Enhanced maternity and paternity pay
  • Flexible Working practices (full time hours are 37.5 per week, Monday - Friday)

Additional information

  • Closing date for the receipt of completed applications is 23:59, Wednesday 18 May 2022
  • Interviews will take place via MS Teams on 24 May 2022
  • We would be happy to speak to anyone who’s interested in the role, if you have any questions, please contact [email protected]

To apply, please complete our online application form. More details of our vacancies can be found on our website.

About Sustrans

Sustrans is the charity making it easier for people to walk and cycle. We connect people and places, create liveable neighbourhoods, transform the school run and deliver a happier, healthier commute.

Our vision and mission have never been more relevant. Across the UK, governments are pledging investment and action on walking and cycling.

We are working together to make a real difference - creating places where everyone can live and travel happily and healthily, and where nobody is excluded.

Our work wouldn’t be possible without the commitment and dedication of our colleagues.

We are proud of our employee net promoter score, being in the top 20% of all employers across all sectors in the UK, due to our energised, friendly and motivated workforce.

Join Sustrans today and help us get things done, together!

Find out more & apply