Orkney Native Wildlife Project Senior Administrator


Kirkwall, Orkney
£18,250 - £20,246 pa

Paid • Full Time • Fixed Term Contract


Reference: APR20219319

Sectors: conservation & wildlife

Closing date: Wednesday, 5th May 2021  

Orkney Native Wildlife Project Senior Administrator 

Reference: APR20219319 
Location: RSPB Scotland - Orkney, Kirkwall Office 
Salary: £18,250.00 - £20,246.00 per annum 
Benefits: Pension, Annual Leave, Life Assurance 
Duration: 3.5 years

About The Orkney Native Wildlife Project

The Orkney Native Wildlife Project started in 2018 and is a partnership between RSPB Scotland, Nature Scot, and Orkney Islands Council.

Its purpose is to work with local communities and landowners to undertake the world’s largest stoat eradication operation and safeguard the unique and internationally important native wildlife of Orkney and its thriving wildlife tourism industry.

Stoats were first reported in Orkney in 2010 and their presence threatens a variety of species including the unique Orkney vole, hen harriers, short-eared owls, red-throated divers, waders and seabirds which attract wildlife enthusiasts all year round making a significant contribution to the local economy.

Funded by the National Lottery Heritage Fund (NLHF) and EU LIFE alongside partner contributions the project is now in a key implementation stage and we are looking for a strong administrator who can support a busy team to facilitate delivery of the work programme and ensure an effective working environment and support the project governance bodies.

Key deliverables of the role are;

  • Provides comprehensive business administrative support to the project team, including financial processes, travel and accommodation, events, organising and maintaining materials and equipment, diary bookings and fleet car administration
  • Provides a dedicated administrative support service to the steering group, project board and Technical advisory group, including diary management, drafting letters and other communications, organising travel, accommodation and meetings
  • Oversees the day-to-day management of the office environment to ensure the office is an efficient, effective and safe place to work
  • Provides comprehensive support to recruiting managers where required for all aspects of the recruitment and induction processes

What we need from you:

  • Extensive knowledge of Microsoft Office applications (especially Outlook, Word, Excel and PowerPoint), plus the ability to impart this knowledge to others
  • Knowledge of document management and team collaboration tools
  • Knowledge of budget management terminology and processes
  • Able to communicate effectively with a wide range of audiences whether by phone, email, or in person
  • Able to organise meetings and events, from small up to very large (hundreds of attendees), and coordinate all aspects of the meeting or event logistics
  • Able to make the best use of time particularly when under pressure from competing priorities
  • Able to identify and act on opportunities for continually improving ways of working
  • Able to deal with confidential and sensitive information appropriately
  • Able to take meeting notes and minutes clearly and concisely
  • Experience of providing administrative support within a large and complex organisation
  • Experience of office management and maintaining a safe working environment
  • Experience of managing and reporting financial information

Closing date: 23:59, 05 May 2021

To apply and for more information:

If you would like to apply or find out more about this position, please click the 'More information about this vacancy' button. You will be directed to our website where you can complete your application.

No agencies please.

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