Office Manager

World Cetacean Alliance

Brighton, East Sussex
£17,077 pa

Paid • Part Time • Permanent

worldcetaceanalliance.org dylan@worldcetaceanalliance.org 01273355011 Dylan Walker

Sectors: marine conservation

Closing date: Thursday, 20th August 2020  


Our charity

The World Cetacean Alliance (WCA) is the world’s largest marine conservation partnership. WCA Partners are businesses, individuals, NGO’s, performers, lawyers, artists, (just to name a few) working across the world on a united mission to protect our oceans and the communities that rely on them. Together we are the global voice for whales, dolphins, and porpoises. Our work focuses on responsible tourism, community engagement, research, and habitat protection.

Job description

Our busy, partner-focused team based in our office at Shoreham Port, Brighton, needs a reliable, well-organised Office Manager to handle day-to-day operations with a focus on efficiency and time management. The Office Manager will work for three days a week, and will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. We’re looking for an energetic professional who doesn’t mind wearing multiple hats. This position will include advancement opportunities for the right candidate as well as full benefits after a 30-day probationary period.

Office Manager responsibilities

  • Develop organisational procedures and systems for office personnel and partners, including filing, billing, accounts, expenses, and scheduling
  • Assist with administration and process improvement for Responsible Whale Watching and Whale Heritage Site certification schemes
  • Create resources online for use by WCA partners
  • Improve volunteer retention rates through active communication and problem-solving efforts
  • Manage employee schedules and troubleshoot scheduling conflicts as they arise
  • Order supplies and equipment as needed
  • Establish good team atmosphere through leadership and employee development
  • Liaise with partners across the network in relation to resource development
  • Improve the efficiency of the membership programme

Office Manager skills

  • HNC or above required (B.A. or B.S. preferred)
  • Proficiency in Microsoft Office suite
  • Experience with scheduling, budgeting and payroll
  • Advanced computer skills (Quicken experience a plus)
  • Supply management experience
  • Excellent written and verbal communication skills
  • Comfort with fast-paced environment

Deadline

Applications must be submitted no later than Thursday 20th August. Interviews will take place the following week.


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