Sustainability and Energy Manager

Octavia Housing

London
£46,359 pa

Paid • Full Time • Permanent

www.octaviahousing.org.uk recruitment@octavia.org.uk

Sectors: sustainability, carbon, climate & energy

Closing date: Not specified, apply soon!


ROLE: SUSTAINABILITY AND ENERGY MANAGER
DEPARTMENT: ASSET MANAGEMENT
LOCATION: EMILY HOUSE
REPORTING TO: PLANNING AND PROCUREMENT MANAGER
SUPERVISING: N/A

The context of this job

Octavia believes that good homes make for better lives.

Inspired by our founder, the social reformer Octavia Hill, we are a not-for-profit organisation providing thousands of people with good-quality affordable homes in inner London. Like her we believe in the power of well-planned, well-managed housing to make a difference

  • A difference to the people who live in our homes, many of whom would otherwise be priced out of London
  • A difference to the vitality of local areas and their ability to give extra care and support to people who need it
  • And a difference to London as a whole, playing our part in sustaining the capital’s rich diversity and social mix – something that benefits our entire society

We aim to build happier lives and resilient communities by focusing on people as individuals, providing them with a range of services and the opportunity to support themselves. We spend any surplus income – whether from our houses or our social enterprises – on investing in our homes and building for the future.

Our role is fundamentally to provide homes but we also have a wider role as a force for good in the lives of local people, the areas they live in and London as a whole.

The Asset Management team is responsible for the provision of a responsive repairs service to deal with day-to-day disrepair issues on the Association’s properties, and a planned maintenance service to ensure that tenants’ homes are well maintained and in good order for the future. Energy procurement and Environmental sustainability is becoming key to Octavia Housing decision making and forward planning in all areas of delivery. Therefore working alongside government targets and legislation on metering and billing will be key to ensuring Octavia remain compliant and VFM is maintained. . The Asset Management team, working with contractors and other partners, aims to provide a first class service to tenants, colleagues, and other stakeholders.

The purpose of this post

To take the lead role in developing, updating and monitoring delivery of Octavia’s Environmental strategy. To take the lead in procuring electricity and gas for all Octavia’s sites. To work closely with our Development team in organising utility contracts, metering and billing contracts, and to support the handover process to ensure there is a clear understanding of responsibilities for ongoing maintenance and servicing of Mechanical & Electrical services.

What is the focus?

  • Development and overview of Octavia’s Environmental Strategy
  • Ensuring VFM in Energy Procurement.
  • Ensuring metering and billing contracts are in place and income/outgoing are reconciled
  • Advising residents on Energy reduction matters at resident events.
  • Working closely with the development department on handover of new build schemes.
  • Working closely with colleagues to ensure energy reduction and environmental improvement to the stock.





Key competencies

Octavia operates a Skills and Behaviours Competency Framework.

  • Responsive
  • Respectful
  • Reliable

These are set out in the person specification below.

Key tasks

  1. Own and keep under review Octavia’s Environmental Strategy. To include providing reports on progress both internally and to organisations such as SHIFT as and when required.
  2. To set targets for energy reduction working with existing budgets
  3. Oversee the registration of all communal heating system to comply with the heat network: metering and billing regulations.
  4. Specify and commission, for new schemes, the metering and billing agent to ensure compliance and that the right tariffs are being charged.
  5. To be responsible for tariff setting, monitoring of the efficiency of systems and how we procure gas as well as monitoring the costs of the metering and billing.
  6. To co-ordinate and liaise with internal departments involved in the metering and billing process:
    1. Development- when setting up new properties ,ensuring compliance and commissioning billing agent
    2. Asset Management - ensuring meters are maintained and systems running efficiently
    3. Finance - billing and service charges and tariff setting
    4. Home Ownership - service charges
  7. Purchasing of the bulk gas and electric contracts. To include account management (maintaining/ monitoring relationships and reconciling income and outgoings)
  8. To monitor the changing price of energy supplies and assess the impact of changes on the business.
  9. Checking on schemes where we do not set tariff that charges are fair to our residents.
  10. Monitoring energy usage across the organisation to include analysing data on the efficiency of systems. To provide reports on energy usage as and when required
  11. Creating training guides for staff and managers regarding energy management and ways to reduce consumption. To include deliver 1:1 and group training workshops which highlight the importance of reducing energy consumption
  12. Keeping up to date with changes in energy regulation and providing guidance on changes for colleagues. To include keeping up to date with industry standard best practice.
  13. Work with the Home Ownership and Commercial Services Assistant Director to ensure legal agreements including tenancy and lease agreements are contractually up to date with regards to metering and utility charges.
  14. Manage the Green Doctor service in conjunction with the Royal Borough of Kensington & Chelsea.
  15. To manage budgets as allocated (up to £150k) and to maximise grant funding for energy works.
  16. Set and maintain strategies which address the impact from poor energy efficiency (such as condensation)
  17. Close working with the Development team on a number of related projects to support the smooth handover of new schemes.
  18. On a rota basis cover for out of hour emergencies.

Generic

How will the post holder know if they are performing?

A number of performance targets will be planned and agreed each year with the line manager and these will be monitored at regular meetings. Regular feedback will be provided by the line manager and opportunity provided to discuss any problems, personal and team matters and personal development issues.

Generic requirements

The post holder will be expected to comply with the Association’s and the department’s policies and procedures at all times. These include, but are not limited to equal opportunities, confidentiality, data protection and health and safety.

Tenant/client involvement is an essential part of all roles within the association and all are expected to support the policies and procedures relating to the involvement of tenants/clients and to contribute to the association’s action plan.

In order to do their job the post holder will be trained and coached in the procedures and policies of the Association. They will be expected to familiarise themselves with the association’s procedures and policies and to seek advice and guidance from the line manager if required.

The key tasks listed above are only an indication of the main tasks required to be performed. It is not an exhaustive list of duties and responsibilities and may be subject to amendment to take account of changing circumstances. Any changes will be made following discussion with the post holder. The post holder will remain co-operative and flexible in line with the needs of the post and the Association

OCTAVIA HOUSING

PERSON SPECIFICATION

POST: Sustainability and Energy Manager

The Person Specification states the minimum knowledge, skills and experience required to carry out the job and is used for both shortlisting candidates for interview and to identify the areas to explore in an interview.

E = Essential criteria; D = Desirable criteria

1Competencies:

Respectful

  • Willing to listen and understand others and maintain credibility in your role and for Octavia. E
  • Support others and gains trust, positive and enthusiastic. E
  • Develops people by helping staff individually and as groups so that they may perform the best they can. E

Responsive

  • Creative, delivers practical solutions, and flexible to meet others needs. E
  • Willing to examine own values, principles and assumptions. Learns from own experiences. E
  • leads and motivates staff by establishing clear direction and standards; providing opportunities for participation; motivating staff by giving encouragement, recognition and personal support for their efforts and achievements. E

Reliable

  • Well organised, copes well under pressure, takes ownership, pro-active and goal focused. E
  • Transparent and open, keeps others informed, takes action and is sensitive to people’s needs. E
  • Manages tasks and resources by planning, organising, directing and monitoring work carried out by others; managing costs and physical resources. E

Experience:

  • Experience within the social housing sector. E
  • Energy procurement. D
  • Experience in environmental management and sustainability. E
  • 5 years’ experience in an energy related post. E
  • Proven track record in delivering sustainable projects. E
  • Developing and maintaining the environmental management structure and accountabilities. E
  • Managing budgets. D

2. Knowledge:

  • Degree in Environmental/Energy Management (or equivalent). D
  • Member of a recognized professional body. D
  • Understanding of energy procurement. E
  • Understanding of metering arrangements in properties. E
  • Understand heat network metering and billing regulations. E

3. Skills/Abilities:

  • Excellent verbal and written communications skills. E
  • Ability to use database systems, spreadsheets and word-processing and e-mail systems. E
  • Ability to use to work effectively as part of a team member or on own initiative. E
  • Ability to work under pressure and to tight deadlines. E
  • An ability to work on with minimal supervision and to prioritise workload. E
  • A commitment to best service delivery. E
  • A commitment to equal opportunities. E
  • Ability to effectively manage with contractors or external stakeholders. E

4. Other:

  • Flexible working. E
  • Influencing, persuading and challenging stakeholders and the value chain to deliver performance improvements. E
  • Scrutinising environmental sustainability performance, including progress against the strategy, deliverables and KPIs. E

To apply, please send your CV and a covering letter to Roy Morris-Baxter at Recruitment@octavia.org.uk


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