Biolinks Project Assistant

Field Studies Council

Preston Montford, Shrewsbury, Shropshire
£17,284 - £18,877 pa

Paid • Full Time • Fixed Term Contract

www.field-studies-council.org recruitment@field-studies-council.org

Sectors: environmental education, conservation & wildlife

Closing date: Thursday, 31st January 2019  


Biolinks Project Assistant with FSC Head Office, Preston Montford, Nr Shrewsbury

This is an externally funded position which is being offered on a fixed term basis for 2 years in the first instance

FSC BioLinks is an exciting biodiversity project for FSC, funded by the Heritage Lottery Fund, running from 2018 to 2022 inclusive. BioLinks is all about invertebrate identification. It brings together new volunteers with existing volunteers who have skills in invertebrate identification and recording. The aim is to build and strengthen the biological recording community by providing training, learning opportunities and digital tools for people involved in biological recording and those who wish to become involved. Training opportunities are given at all levels from beginner to expert, allowing people to progress and consolidate their skills and experience. For further information visit our websites: www.field-studies-council.org and www.fscbiodiversity.uk/biolinks-overview 

Job Title: BioLinks Project Assistant
FSC Grade:Team Member
Based at: Near Shrewsbury at either FSC Head Office or FSC Preston Montford 
Reports to: BioLinks Project Officer West Midlands
This post holds no direct line management responsibility

Overall Job Purpose:

Effective nature conservation decisions depend on the availability of good quality and robust information. Current trends are measured in biological records. The FSC BioLinks project is already successfully generating more records with increased accuracy and focus on those species that are currently data deficient. FSC BioLinks is a five-year project funded by the Heritage Lottery Fund (HLF) and runs until December 2022. More information regarding the project can be found via the FSC Biodiversity Projects website: www.fscbiodiversity.uk/FSC-BioLinks

The FSC BioLinks Project Assistant will be responsible for the overall administration of the bookings and associated communications through email, social media, newsletters and press releases. They will also provide support as needed for a series of day courses and the work the FSC does within the local community supporting volunteers, local groups and customers.

This is essentially a communications and administrative role supporting the FSC BioLinks project. It will require the post-holder to be flexible in reporting to both FSC Head Office and FSC Preston Montford near Shrewsbury, and FSC Bishops Wood near Stourport on Severn, so the ability to drive would be an advantage. (Subject to meeting internal requirements, business mileage undertaken in the post-holder’s own car can be claimed on expenses, or an FSC vehicle may be used when available.)

It is envisaged that this role would suit a range of people including those with limited post-degree experience or those returning to work. There will be many networking and development opportunities through working with this national organisation on a prestigious funded project. The right candidate will be someone who has an enthusiasm for the project and is prepared to dedicate time and effort to supporting the other project staff.

Key Responsibilities:

Administration

  • Administration of all non-residential FSC BioLinks course bookings, e.g.
    • Responding to booking enquiries and taking payments
    • Sending out pre-and post-course information and collating feedback
    • Management of waiting lists
    • Administration of non-formal FSC BioLinks bookings through BioLinks email address e.g. free events such as Open Lab Days, Field Recorder Days, Bioblitzes, etc
  • Liaising with FSC centres regarding residential FSC BioLinks course bookings
  • Managing the communications on the FSC BioLinks email address
  • Inputting project expenses, income figures and volunteer data onto the HLF portal
  • Assisting the project team with maintaining accurate financial and reporting records
  • Liaising with FSC Marketing regarding brochure requests from feedback forms
  • Organisation of the weekly and monthly team meetings agendas and notes, taking lead responsibilities for providing meeting data such as social media statistics, booking data etc

Communication

  • Design and production of FSC BioLinks course and event publicity with material provided
  • Uploading of all FSC BioLinks courses to website and Facebook as appropriate
  • Assisting with FSC BioLinks social media
  • Coordination of content, production and distribution for FSC BioLinks e-newsletters
  • Supporting the FSC BioLinks project team to ensure volunteers progress and develop during their time with the project
  • Assisting in the preparation of workrooms and the collation of resources to assist in the delivery of FSC BioLinks events
  • Devising systems to upload and label the FSC BioLinks photo library and seek ways of integrating this with the FSC main photo store
  • Visiting events as appropriate to showcase the project e.g. Birdfair, Shropshire Environmental Data Network days
  • Any other duties that may reasonably be required to ensure the promotion of the FSC’s biodiversity initiatives

General

  • Complying with all relevant legislation / FSC Operating Codes of Practice (OCoPs) / FSC Health and Safety Handbook and FSC procedures
  • Taking an active role in emergency cover. This will involve being contactable by phone to deal with customer issues and, with the support of a Senior member of staff, respond to emergency cover situations for events hosted by the project team
  • Delivering a high standard of customer service and customer care including occasional weekend work to cover events and courses as required
  • Working with the FSC BioLinks, Head Office and Field Centre teams to maximise good communication links
  • Ensuring the highest standards of quality are achieved in all duties carried out
  • Working closely with other staff to ensure that appropriate levels of service are maintained during absences and periods of high workload
  • Maintaining professional standards at all times in accordance with FSC policies
  • Fulfilling your obligations under FSC’s Behaviour Partnership to ensure a happy, productive working environment
  • Attending staff meetings as well as FSC internal and external training as required, in order to share best practice and improve team and learning location performance, and participating fully in staff development activities (sometimes this may involve travel to other locations with the occasional overnight stay)
  • Driving: This is a non-essential but desirable skill to enable flexibility. We have a number of FSC vehicles which you may be asked to drive. To do so, you will need to be 21 years or over, have a full valid driving licence, to have been driving for at least two years, and undertake an internal assessment on commencement in the role
  • Undertaking any other duties that may reasonably be required to ensure the smooth and efficient running of the project

Key Expectations:

The expectations of every employee that we regard as essential include:

  • A positive and passionate work attitude
  • A desire to show pride in all aspects of their work
  • A flexible approach with a willingness to adapt to changes
  • An ability to work using your own initiative both independently and as a competent, effective team member
  • An ability to work under pressure and prioritise work to meet tight deadlines
  • Always treating others with courtesy, dignity and respect
  • A commitment and contribution to improving FSC’s environmental performance
  • A committed and proactive approach to personal development; motivated to learn new skills and overcome new challenges
  • A view to enhancing opportunities that might come about from this far-reaching project. This could enable the right candidate to develop their own skills and networks outside working hours.

How to apply:

For all recruitment information and relevant application forms please go to our vacancies web page at:

www.field-studies-council.org/vacancies

To apply for this position please download and complete in full the NON-EDUCATION application form. You must ensure that your application includes examples of how you have demonstrated skills, knowledge and experience in meeting the requirements of the post detailed in both the job description and person specification.

Send your completed application form to: recruitment@field-studies-council.org OR

Human Resources, FSC Head Office, Preston Montford, Montford Bridge, Shrewsbury, Shropshire SY4 1HW

Please note we do not accept CV’s without a completed application form.

The closing date for receipt of your completed application is Thursday 31st January 2019

Interviews are scheduled to take place at FSC Head Office on Wednesday 13th February 2019

For an informal discussion regarding this vacancy please call Keiron Brown on 07725 232190 (up to 4th January only please) or Charlie Bell on 01743 852125 (after 7th January until closing date), or email c.bell@field-studies-council.org (please note emails will not be read before 7th January).


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