Finance Coordinator


£23,000 - £25,000 pro rata, depending on experience

Paid • Part Time • Fixed Term Contract

Sectors: environmental policy & campaigning

Closing date: Friday, 5th October 2018  

Salary: £23-25k pro rata, depending on experience 
Days: 3 days per week with the possibility of overtime at busy periods
Duration: Initially a 1 year contract with strong possibility of renewal/permanent role
Deadline midnight 5th October 2018

About Feedback

Feedback is an environmental organisation that campaigns to regenerate nature by ending food waste and moving towards a better use of food, resources and nutrients within the food system. We work with governments, international institutions, businesses, NGOs, grassroots organisations and the public to change culture, markets and legislation for a fairer, more sustainable food system.

More information can be found on our website

We are a friendly team, priding ourselves on maintaining a positive and values-led organisation. We aim to provide a flexible working environment with a good work/life balance and we welcome interest from candidates who are returning to work after maternity leave or career breaks.

The start date is mid-November.

About the Role

This will be a varied role within a fast paced environment therefore flexibility and a positive, can-do attitude and a readiness to get stuck in to all aspects of the organisation are essential competencies of the successful candidate.

Main responsibilities

Accounting Systems (Xero and Receiptbank):

In relation to Xero, maintaining all financial records and data accurately and within agreed systems, to include:

  • Completing monthly reconciliations of all bank accounts; ensuring project managers upload all expenditure receipts to Receipt Bank according to expense/expenditure policy.
  • Completing monthly reconciliations of payroll payments to payroll postings in Xero.
  • Raising sundry invoices and entering suppliers’ invoices, ensuring that they are properly coded, authorised and paid.
  • Keeping a diary to ensure that invoices for project funding are raised on time.
  • Managing the coding of transactions by projects and restricted funds.
  • To monitor and ensure prompt payment of invoices (within terms) and to monitor amounts due to the organisation.
  • Supporting staff with the correct usage of Receipt Bank and other expense processing and ensuring that expenses are uploaded in a timely manner.
  • Loading the annual project budgets onto Xero.
  • Posting monthly overhead allocation journals.

Timesheets (Excel):

To maintain and keep updated all Excel timesheets.

  • Ensuring individual timesheets are completed by the payroll deadline and month end.
  • Ensuring that the individual timesheets are correctly updating the summary timesheet.
  • Ensuring the correct calculation of TOIL and TOIL expiry.
  • Preparing new timesheets for new staff and new financial years.
  • Using the timesheet information to post the monthly payroll into Xero.
  • Preparing monthly time utilisation schedules and weekly lists of available TOIL for staff.

Online Banking system (Metro Bank):

  • Processing BACS payments (payroll and expenses) and maintaining accurate records of authorisation and notification to the payees.


  • Cash Management – Arranging for sufficient cash to be transferred to/from bank account(s) in order to meet day-to-day transaction requirements, in conjunction with the Finance Director.
  • Banking admin duties – updating mandates etc.
  • Assisting the Finance Director with the preparation of the Excel based annual budget.
  • Providing support to the Finance Director by providing analyses and other information from the accounting system and timesheets as required.
  • Assisting the Operations Manager with the preparation and checking of the monthly payroll figures.
  • Assisting the Executive Director and the Operations Manager with the arrangement of office events and business trips.
  • General office administration including stationery orders, processing incoming and outgoing mail and dealing with general departmental emails and telephone calls as appropriate, managing printers and stationery.
  • Maintaining a high level of confidentiality at all times throughout all duties and responsibilities.
  • Undertaking other duties commensurate with the role as requested by the Executive Director, Finance Director or Operations Manager.

Person Specification

Essential Experience:

  • Bookkeeping and/or financial administration experience (relevant qualification or part-qualification highly desirable).
  • Intermediate/Advanced Excel skills.
  • Experience in using Xero or other comparable cloud-based accounting package.

Desirable Experience:

  • Experience of working in a small charity environment, particularly an international charity running a number of restricted projects.


  • Numeracy and literacy commensurate with the role.
  • Ability to act on own initiative and organise personal workloads effectively.
  • Ability to work under pressure and to tight reporting deadlines.
  • Ability to prioritise a diverse workload.
  • Exceptional attention to detail.
  • Excellent communicator with good interpersonal skills.
  • Supportive of Feedback’s aims and ambitions.

How to Apply

Please submit a CV and cover letter (no longer than 1 side of A4) to explaining how you meet the person specification and why you would like to work at Feedback.

Deadline midnight 5th October 2018

Notification of interviews – during the week starting 8th October

Interviews will be held Tues 16th October and Thursday 18th October. Please indicate on your application if you will not be able to make these dates.

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